Providers

NCO's Rural Communities Child Care provides free or low-cost programs and services designed to support and empower providers so that children, families, and communities benefit. We work with new child care professionals and experienced providers, offering coaching and training on quality care and guidance on the licensing process. We also administer reimbursements for healthy meals for providers who enroll on the Food Program and for child care services for families enrolled in the Alternative Payment program.

Provider Information

Handbooks

The RCCC's Provider Handbook is written for providers of early learning and child care and to support the quality of child care in Lake and Mendocino counties.

The Alternative Payment's RCCC's Provider Handbook 

Click here to download in English/ in Spanish.

The Child Care Food Program's (CCFP) handbook plays an important role in helping CCFP program operators improve the health and nutrition of children while promoting the development of good eating habits through nutrition education.

Forms

CDPH Blue Immunization Record Form

Click here to download the printable CDPH Immunization Record Form.

For assistance completing the CDPH Immunization Record Form download, the Windows Form for Child Care Immunizations. Click here for the Spanish form. 

Providers are required to keep a copy of every child's immunization record to ensure the child's immunizations are up-to-date. Immunization records must be completed during enrollment and prior to providing any child care.

Immunization record forms are required to be printed on a blue sheet of paper. Visit your local RCCC office for copies of immunization record forms if you cannot print them on blue paper.

Attendance Sheet Instructions and Procedures

Click here to download printable Alternative Payment Attendance Sheets in English. Click here for a copy of the Spanish Sheets.

1. Fill out one Attendance Sheet per child.
2. Parents must fill in the time in and the time out daily with actual times.
3. Reason for absence must be completed when a child is not present (I.e. sick, with grandma, medical appt) or reason the child is not in care during school hours).
4. Timesheets must be completed in ink and received in our office by the 5th day of the month following care.

• If you don’t already drop off your sheets directly to the Ukiah office on the 1st of each month you may:
• Scan your sheets (no pictures, just scans please) directly to providerpayments@ncoinc.org on the 1st day of the month following care.
  • Note: You must also mail the originals directly to the Ukiah RCCC office as usual (the address is on the attendance sheets).
• By emailing/scanning your sheets on the 1st of each month, the payment staff is able to begin processing your payment before getting the originals through USPS. By following these steps, it assures that your child care facility will receive payment as scheduled each month.

How to Set Up Direct Deposits

Download a copy of RCCC's Direct Deposit Authorization form in English or a copy of the form in Spanish.

Complete ALL the information on the Direct Deposit Authorization form. Return the completed form to:
NCO/RCCC
Attn: Payment Manager
413 N. State Street,
Ukiah CA, 95482 

If you have questions about payments or payroll please contact Sheila McCann at (707) 467-3200 ext. 322.